Job Description

Aligned Solutions is seeking a Real Estate Construction Legal Support Specialist for a well respected company. The Real Estate Construction Legal Support Specialist supports a broad range of practice-specific activities including business development, managing day-to-day administrative and strategic initiatives, managing workflow, and preparation of client reports and documents. The role also requires the effective management of the professional responsibilities of the assigned attorneys, including coordination with clients, proactive management of attorney calendars, and responsibility for monthly billing. Candidates must demonstrate professionalism, excellent communication skills, attention to detail, technical savvy, the ability to handle multiple priorities, and work in an organized and efficient manner. Candidate should also be flexible to work overtime as needed.

Key Responsibilities

• Knowledge of Local and Federal Court Rules of Procedure, as well as e-filing

• Coordinates client billing with billing specialist, reviews client invoices and assist attorneys during collections. Learn client-specific billing guidelines or restrictions and consistently apply them to client invoices to ensure compliance and cost-effective practices.

• Assists in the creation, editing, proofreading, and processing of legal documents such as correspondence, memoranda, closing documents, pleadings, papers and other practice specific documents.

• Acquires an in-depth understanding of client relationships and businesses to provide the team information necessary to support client needs.

• Ability to understand and navigate firm resources to make recommendations to attorneys related to client support.

• Ensures attorneys are complying with client requests and requirements, including client specific billing requirements.

• Manages practice calendars to ensure team operates efficiently.

• Maintains legal files (both paper & electronic), organizes and files documents in designated order.

• Communicates with clients, opposing counsel, courts, and liaisons.

• Updates case information, scans and organizes legal files.

• Manages document deliveries and tracks final executed documentation.

• Assists with overflow work and other projects as needed.

• Collaborates and works with paralegals and other legal support team members where applicable.

• Receives and evaluates telephone calls for supported attorneys, fields calls and conveys messages as necessary.

• Processes time entry, open new matters, drafts engagement letters and audit responses, makes travel arrangements, processes reimbursement expenses, maintains attorney calendars, collates information, prepares agendas, reviews and prepares billing invoices, and other administrative duties.

• Experience coordinating title matters, lien searches and electronic recording (e.g., Simplifile)

• Other special projects as needed.

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